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Research Institute of Industrial Technology Detailed Regulations

(General provisions)

Article 1. These Detailed Regulations are provided in order to smoothly conduct the business operations and activities of the Research Institute of Industrial Technology (hereinafter referred to as the “Research Institute”) in accordance with the Regulations of Toyo University Center for Academic Research Promotion (hereinafter referred to as the "Center Regulations") and the Regulations of Toyo University Affiliated Institutes (hereinafter referred to as the "Affiliated Institutions Regulations").

(Activities)

Article 2. The Research Institute conducts the following activities, in addition to those provided in the Center Regulations and Affiliated Institutions Regulations:

(1) research, investigation, experiments, examinations, etc. outsourced by organizations outside the University;

(2) technological consultation, seminars, etc. requested by organizations outside the University;

(3) encouragement of independent research within the University;

(4) management and operation of research equipment deposited by organizations outside or within the University;

(5) hosting of workshops, lectures, etc.;

(6) issuing of Research Institute bulletins, etc.; and

(7) other activities recognized as necessary.

(Members)

Article 3. 1. The Research Institute consists of the Director, Research Fellows, Visiting Research Fellows, Encouragement Research Fellows, Post-graduate Research Fellows, Honorary Research Fellows, Honorary Visiting Research Fellows, and Supporting Members.

2. An Honorary Research Fellow is appointed by the Director, after discussions at the Research Fellows General Meeting, from among those who were previously or are currently Research Fellows at the Research Institute and who achieved accomplishments based on the activities of the Research Institute.

3. An Honorary Visiting Research Fellow is appointed by the Director from among those who are Visiting Research Fellows at the Research Institute and who achieved significant accomplishments in the past. Honorary Visiting Research Fellows hold offices for not more than two years, and may be reappointed.

4. Article 21 of the Detailed Regulations provides for the Supporting Members indicated in Article 15 of the Affiliated Institutions Regulations.

5. Visiting Research Fellows, Encouragement Research Fellows, Post-graduate Research Fellows, Honorary Research Fellows, Honorary Visiting Research Fellows, and Supporting Members may use the Research Institute’s book materials and BUS equipment under the same conditions as permanent Research Fellows, give presentations on their research achievements at workshops, and publish their achievements in the Research Institute Bulletin, "Kogyo Gijutsu (Industrial Technology)," after discussions by the Steering Committee.

(Research Fellows General Meeting)

Article 4. 1. An outline of the Research Fellows General Meeting is provided in the following paragraphs.

2. Members of the Research Fellows General Meeting consist of Research Fellows who belong to the Research Institute provided in Article 5, paragraph 2 of the Affiliated Institutions Regulations.

3. The Research Fellows General Meeting discusses important matters, including budgets and financial results of the Research Institute, in addition to those provided in the Center Regulations.

4. The Research Fellows General Meeting is held twice a year, but also may be held whenever necessary.

5. The Research Fellows General Meeting is held in the presence of a majority of Research Fellows, and its resolutions are adopted through consent of a majority of the attending members.

(Steering Committee)

Article 5. 1. The Steering Committee discusses the following matters, in addition to those provided in the Affiliated Institutions Regulations:

(1) matters pertaining to members of the Research Institute;

(2) matters pertaining to technological consultation and the unit price of on-site seminars; and

(3) matters pertaining to collaboration with external organizations (including public agencies and financial institutions).

2. Members of the Steering Committee consist of those indicated in the following paragraphs:

(1) Two Research Fellows each from the Faculty of Science and Engineering and the Faculty of Information Sciences and Arts, in principle;

(2) One Research Fellow each from the Faculty of Life Sciences and the Faculty of Food and Nutritional Sciences; and

(3) One Research Fellow from another faculty.

3. A meeting of the Steering Committee is held in the presence of a majority of Steering Committee members, and its resolutions are adopted through consent of two-thirds or more of attending members.

4. The Director convenes Steering Committee meetings.

(Secretary General)

Article 6. The Research Institute operates through a Secretary General.

2. The Secretary General is elected by the Director’s nomination from among members of the Steering Committee. The Secretary General holds office for not more than two years, and may be reappointed.

3. The Secretary General assists the Director’s duties with regard to activities of the Research Institute.

(Vacancies)

Article 7. When a vacancy arises in the office of the Director, member of the Steering Committee, or Secretary General, the term of office of the newly elected person is the remaining term of office of his/her predecessor.

(Report of achievements)

Article 8.  Achievements in research conducted as activities of the Research Institute are reported at the Research Fellows General Meeting and published in the Research Institute’s bulletins, in principle.

(Action plans and activity reports)

Article 9. The action plans and activity reports of the Research Institute referred to in Article 14 of the Affiliated Institutions Regulations are approved at the Research Fellows General Meeting after discussions by the Steering Committee.

(Checks and evaluations)

Article 10. The Steering Committee conducts checks and evaluations for the Research Institute.

(Joint research)

Article 11. 1. When excellent research achievements are expected from joint research conducted between the Research Fellows and researchers who belong to an organization outside the University, the Research Institute conducts such joint research.

2. When conducting joint research, the Research Institute makes a contract, clearly stating the research tasks, names of both research representatives, research duration, research expenses, treatment of industrial property rights, etc., with the partner organization.

3. The Research Institute may accept researchers dispatched by the partner organization, when necessary, to conduct the joint research. In such a case, the dispatched researchers remain as part of the partner organization and their treatment is clearly stated in the contract.

4. When joint research produces academically significant achievements, they are published after discussions between both parties, in principle.

(Outsourced research)

Article 12. 1. When an organization outside the University requests the Research Institute to conduct a research task that is useful for the industry and can be conducted by Research Fellows, the Research Institute conducts such outsourced research.

2. When conducting outsourced research, the Research Institute makes a contract, clearly stating the research tasks, names of researchers in charge, research duration, research expenses, treatment of industrial property rights, etc., with the partner organization.

3. When procuring new research equipment for outsourced research, both parties discuss and decide on the sharing of expenses. In principle, the University holds ownership of the research equipment. When using research equipment that is already on campus, the partner organization bears maintenance and repair expenses if they are incurred during the research.

4. When the outsourced research produces academically significant achievements, they are published after discussions between both parties, in principle.

(Requested experiments)

Article 13. 1. When an organization outside the University requests the Research Institute to conduct experiments and examinations using experimental apparatuses, analytical equipment, examination apparatuses, etc. that are already on campus, the Research Institute conducts such requested experiments.

2. The Research Institute conducts the requested experiments after receiving a request from the partner organization clearly stating the experimental description, names of persons in charge of the experiments, experimental duration, experimental expenses, etc.

3. The partner organization bears maintenance and repair expenses if such expenses are incurred for the requested experiments. When procuring new experimental equipment, both parties discuss and decide on the sharing of expenses. In principle, the University holds ownership of the experimental equipment.

(Technological consultation)

Article 14. When requested by the industry, the Research Institute may nominate a Research Fellow in charge of each specialized field to conduct technological consultation.

The Research Institute maintains confidentiality regarding the contents of technological consultations. Such consultations are conducted free of charge by the Research Institute, in principle.

(On-site seminars)

Article 15. 1. When requested by an enterprise, the Research Institute may nominate a Research Fellow in charge of each specialized field to conduct an on-site seminar.

2. The Research Fellow in charge discusses and decides on the contents of the on-site seminar with the partner organization in advance, and makes a business trip to the premises of the partner organization to conduct the seminar, in principle.

3. One unit of the on-site seminar consists of a one-hour lecture and a 30-minute question and answer and discussion session. The Research Institute separately provides for one-unit fees.

(Research encouragement)

Article 16. The Research Institute encourages Research Fellows to submit advanced and beneficial research themes, and grants research funding.

(Workshops and lectures)

Article 17. The Research Institute may co-host or sponsor or support workshops, lectures, etc. after discussions by the Steering Committee.

(Purchase and leasing of BUS equipment)

Article 18. 1. The Research Institute purchases BUS equipment that is widely and jointly practicable, and installs and manages the equipment within its premises.

2. The Steering Committee makes a decision on the appropriateness of BUS equipment purchases.

3. The Research Institute separately provides for the leasing of BUS equipment.

(Bulletins)

Article 19. The Research Institute publishes the Research Institute Bulletin, "Kogyo Gijutsu (Industrial Technology)," once a year, in principle. It also publishes "Toyo Daigaku Kogyo Gijutsu Kenkyujo Shokai (Introduction of Toyo University Research Institute of Industrial Technology)," pamphlets describing the Research Institute, newsletters, etc., when necessary.

(Other activities)

Article 20. When requested by Research Fellows or anyone outside the University to conduct business not provided for in the Detailed Regulations, the Research Institute carries out the business if the Steering Committee recognizes that such business is necessary after sufficiently discussing the business plan.

(Supporting Members)

Article 21. 1. One enterprise registers itself as one Supporting Member in principle; provided, however, that one business facility in an enterprise such as a factory and a research institute may register itself as a Supporting Member according to its scale and actual condition.

2. Supporting Members bear the annual dues provided in Table 1.

3. Supporting Members receive the following privileges, in addition to those provided in Article 3, paragraph 5:

(1) upbringing lectures of core human resources provided by the Practical Education Center: free of charge for up to two lectures per year;

(2) on-site seminars: free of charge for up to four units per year;

(3) 20% discount on expenses for requested experiments;

(4) application to industry-academia cooperation projects conducted jointly with Research Fellows;

(5) use of the Toyo University Kawagoe Library;

(6) sending the Research Institute Bulletin, "Kogyo Gijutsu (Engineering Technology)," etc.;

(7) invitation to lectures, workshops, etc.; and

(8) other matters recognized by the Steering Committee as necessary.

(Budgets)

Article 22. 1. The Steering Committee manages the budgets and accounting in accordance with the decision of the Research Fellows General Meeting.

2. The Research Institute appropriates research institute expenses paid by the University, annual dues paid by Supporting Members, outsourced business operating expenses based on outsourced business income, and other incomes for expenses necessary for the Research Institute’s activities.

(Outsourced business operating expenses)

Article 23. 1. The Research Institute sets the outsourced business operating expenses in order to enable Research Fellows to conduct research activities smoothly and operate the Research Institute effectively.

2. The Research Institute sets the outsourced business operating expenses by multiplying the contract amount the partner organization bears for the outsourced research and joint research by the rate provided in Table 2 according to the contract amount.

3. The Research Institute sets the outsourced business operating expenses by multiplying the amount of experimental expenses the partner organization bears for the requested experiments by the rate provided in Table 2 according to the amount of experimental expenses.

(Industrial property rights)

Article 24. When any industrial property rights arise as a result of outsourced research, joint research, etc., the Research Institute treats them in accordance with the Toyo University Regulations on the Treatment of Inventions.

(Others)

Article 25. The President of the University revises the Detailed Regulations, taking into consideration opinions of the Steering Committee and the Research Fellows General Meeting.

Table 1: Annual Dues

Supporting Member

120,000 yen

Table 2: Outsourced Business Operating Expenses

Contract Amount

Up to 1,000,000 yen.

1,000,000 yen - 2,000,000 yen

2,000,000 yen - 4,000,000 yen

4,000,000 yen - 8,000,000 yen

8,000,000 yen - 16,000,000 yen

Over 16,000,000 yen

Rate for the contract amount

10.0%

8.0%

6.0%

5.0%

4.0%

3.0%

Supplementary Provisions

1. The Detailed Regulations were put into effect on July 1, 2002.

2. Matters not provided in the Detailed Regulations are subject to the Center Regulations and Affiliated Institutions Regulations.

Supplementary Provisions (Detailed Regulations No.46 in 2004)

The Detailed Regulations were put into effect on April 1, 2004.

Supplementary Provisions (Detailed Regulations No.5 in 2009)

The Detailed Regulations were put into effect on April 1, 2009.

Supplementary Provisions (Detailed Regulations No.99 in 2011)

The Detailed Regulations were put into effect on July 1, 2011.

Supplementary Provisions (Detailed Regulations No.70 in 2013)

The Detailed Regulations were put into effect on October 1, 2013.

Supplementary Provisions (Detailed Regulations No.147 in 2015)

The Detailed Regulations were put into effect on June 1, 2015.

Supplementary Provisions (Detailed Regulations No.142 on October 1, 2018)

The Detailed Regulations were put into effect on October 1, 2018.