For admitted students who Newly Apply for a Visa

If you do not have a status of residence in Japan (those who do not reside in Japan)

Note: For September admission, please refer to the “Admission Procedure Guide.”

 

Admission to our University requires that you possess a status of residence of “Student” or other status of medium- to long-term residence as of April 1.* Even if the procedures takes a long time, you are required to enter Japan after obtaining a Certificate of Eligibility and visa, submit your Residence Card to our University, and complete the prescribed admission procedures by April 30.*

Before your arrival to Japan: Proxy application for a Certificate of Eligibility

  1. When you complete the prescribed admission procedures, the Toyo University Status of Residence Support Office can file a proxy application for issuance of your Certificate of Eligibility to the Immigration Services Agency of Japan. Information on how to submit documents required for a proxy application will be announced in the Admission Procedure Guide to be distributed after the announcement of application results. After the examination conducted by the Immigration Services Agency of Japan, a “Certificate of Eligibility” is issued. After the issuance, your “Certificate of Eligibility” is sent to you from the Toyo University Status of Residence Support Office. Immediately after you receive it, please visit a Japanese embassy or consulate in your home country or a country of residence to apply for the issuance of a visa.
  2. If you apply for a proxy application, your status of residence is “Student.”
  3. For a proxy application, a “Certificate of Academic Fee Payment Ability” is required. Since it may take a long time, please allow for an adequate amount of time to prepare for the application.
  4. The examinations of a Certificate of Eligibility and a visa are conducted by the Immigration Services Agency of Japan and a Japanese embassy or consulate in a country of residence, respectively. In the event that a Certificate of Eligibility or a visa is not issued, our University assumes no responsibility. In the event that a Certificate of Eligibility is not issued, our University will not file a proxy reapplication.
  5. In principle, after entering Japan, you cannot change your status of residence of “Temporary Visitor” to that of “Student.” Please be sure to enter Japan after receiving a visa from a Japanese embassy or consulate in your home country or a country of residence.
  6. Our University will not apply for a Certificate of Eligibility for those who have taken an entrance examination held in February onward and the Common Test for University Admissions for admission in April.

If our University cannot confirm by April 30* that you have obtained a Residence Card:

If our University cannot confirm by April 30* that you have obtained a Residence Card, your admission to our University will be cancelled as of March 31* regardless of the reason, including the periods required for a reapplication, actions for cancellation, etc. In this case, you can receive a refund for the tuition and fees that you have already paid (excluding the admission fee), provided that you conduct the prescribed procedure.

 

If you have not conducted the prescribed procedures for admission to our University by April 30,* despite having obtained a Residence Card:

If you have not conducted the prescribed procedure by April 30,* despite having obtained a Residence Card, you will be dismissed from our University as of April 30.* In this case, you cannot receive a refund for the admission fee and the tuition and fees that you have already paid (for the Spring semester).*

For more details on the procedure, please refer to the “Admission Procedure Guide.”

*In the case of admission in September, you cannot receive a refund for the admission fee and the tuition and fees that you have already paid (for the fall semester).



After your arrival in Japan: Notification of Change of Address (Address registration)

Once you arrive in Japan and have a fixed residence, please submit a “Notification of Change of Address” to the municipal office with jurisdiction over your place of residence. Once you have completed the submission of the notification, your new address will be printed on the back of your Residence Card.

 

What to bring:

  • Your passport
  • Your Residence Card

In addition, a “copy of Certificate of Residence” is required for the enrollment procedure. When you submit a “Notification of Change of Address,” please apply for the copy. The processing fee is 300–400 yen.

(Note) Please obtain a copy on which your My Number is not printed.

 

For more information related to the Tokyo Regional Immigration Services Bureau, please refer here.