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Thesis

Information Sciences and Arts―Research Advising Plan for the Master's Program

1. System for research advising 

There shall be two academic supervisors, one Academic Supervisor and one Co-supervisor; provided, however, that there may be two Co-supervisors at the determination of the Academic Supervisor. In general, Co-supervisors shall be selected from faculty members in charge of research advising in your course, in accordance with an instruction from the Academic Supervisor. The Academic Supervisor shall not be changed without any special reason.

In addition to full-time faculty members of Toyo University, researchers working actively in research institutions outside of Toyo University may be in charge of research advising as a visiting professor to promote the sophistication, activation and internationalization of education and research at this graduate school.

An Academic Supervisor with full experience of writing research papers in English that enables him/her to give advice on English thesis writing will take advantage of his/her expertize and give you advice on research and thesis writing that will be accepted internationally.                                      

2. Selection of Academic Supervisors and Submission of a Thesis Title

In writing a master's thesis, you need to select academic supervisors and consult with them on your research content to choose a title for your master’s thesis.

After selecting academic supervisors and choosing a thesis title, submit the title via “ToyoNet-G” and print out the Notification of Thesis Title. Then, obtain your academic supervisors’ signature and seal on the form, and submit it to the office in charge. You must submit this form every year. If it does not include your academic supervisors’ seals, is incomplete, or is submitted after the deadline, the form will not be accepted, regardless of the reason. Pay careful attention in submitting the form.

3. Research Advising and its Schedule for Master’s Program

1) Research Advising in Each Semester

a. First Semester

- Choose a research topic for your master’s thesis, divide it into several sub-titles and develop a research plan to demonstrate each of them.

- Practice clearly stating the purpose of the study and explain its significance with writing short Japanese papers. It should be an original contribution to the body of knowledge in their discipline. The thesis should be written using the prescribed form.

- You will receive academic advice on basic courses and specialized courses according to your thesis title.

- Submit a thesis abstract (two pages in English or both Japanese/ English text) at the end of the semester, and make an interim presentation.

b. Second Semester

- Find some question you feel the body of knowledge in your field does not answer adequately. Plan and implement experiments in line with your research plan to solve your question.

- Practice making presentations and answer questions through a research presentation at academic conferences in Japan.

- You will be advised how to write reviews regarding the current status of research activities in fields related to your research based on your awareness of issues.

- Confirm and review your research plan according to the goal to be reached.

- Submit a thesis abstract (four pages in English or both Japanese/ English text) at the end of the semester, and make an interim presentation.

c. Third Semester

- Demonstrate the benefits of your master’s thesis question/ topic through your experiments and research, and make a presentation of the results at international academic conferences.

- Write the thesis in English to get familiar with the technical terms and English expressions specific to each field.

- Based on your concrete research topic, conduct surveys and experiments, verify the research methods you used, and summarize your research findings.

- Submit a thesis abstract (six pages in English and or both Japanese/ English text) at the end of the semester, and make an interim presentation.

d. Fourth Semester

- Complete your master’s thesis based on the research findings you presented at international academic conferences.

- Give English presentations in written and oral form at conferences/ journals which value is highly recognized.

- Give a presentation of your English thesis.

- Consider the main points of your master’s thesis.

- Further improve your research and write up/complete your master’s thesis.

2) Outline of the Thesis Reporting Session (Thesis Presentation Session) and Requirements for Presentation, etc.

You must prepare a thesis abstract and report it at an interim presentation session every semester. Details, such as the time, date and place, will be announced at a later date.

Reporting time (including time for questions and answers) is set for 10 minutes per student. Prepare 50 copies of your abstract and bring them to the session.

Students enrolled in the Master's Program should attend all reporting sessions.

In an interim presentation session, you will be required to submit English or both Japanese/ English versions of your research outline. All faculty members will attend the session to confirm their conformity and the progress situation of your research from several points of view. According to the research progress, the research outline is set to be two pages in the first semester, four pages in the second semester, six pages in the third semester, and six pages in the fourth semester. The abstract must be six pages which is a standard for a thesis abstract in academic conferences related to information, in order to be fully prepared for external academic presentations/ conferences.

4. Submission of a Thesis

1)Submission requirements for a master’s degree thesis

Students must meet the following requirements by the submission period determined by the Graduate School of Information Sciences and Arts

1. (Be expected to) earn the number of credits, as determined by the Graduate School of Information Sciences and Arts, required for the completion of their course of study

2. Receive research advising required by the Graduate School of Information Sciences and Arts

3. Give an interim presentation on their thesis in each semester, excluding the final semester, which should be appropriately evaluated

4. Provide notification of the theme of their research (the title of their thesis) during the period determined by the Graduate School of Information Sciences and Arts

5. Publish a first-author paper in English (including giving an oral presentation)

6. Gain approval from their academic supervisor and co-supervisor regarding the review of their master’s degree thesis

2) Outline of a Thesis

  Before submitting your master’s thesis, obtain your academic supervisors’ signature and seal on the Application for Thesis Review form. Submit your master’s thesis together with the form and a thesis abstract.

  A master’s thesis and its abstract should be in accordance with the following format and pages:

 ①Master’s degree thesis

Courses

Use of

a PC

Number of pages

/characters

Size

Format

Number of copies

Information Sciences and Arts

A PC should

be used, in principle.

No limit

A4

Horizontal

writing

1 original copy

1 duplicate copy

*Both the original and duplicate of a thesis must be bound with a hard cover. The front cover and spine of the thesis must include the title of the thesis and the author’s name.

The subtitle, if any, also must be entered on the spine as well as the front cover.

For the formats of example of binding and the front/ spine cover, refer to Academic Catalog for Graduate School.

②Thesis Abstract

Courses

Use of

a PC

Number of pages

/characters

Size

Format

Number of copies

Information Sciences and Arts

A PC should

be used, in principle.

6 pages in English or both Japanese/ English text

A4

Horizontal

writing

2 copies

*A thesis abstract must be written using a PC, in principle, and to be submitted with recording media, such as CD-R discs.

3)Submission date and time

Students who wish

to complete in

Submission deadline

Place of submission

(office in charge)

September

In later June

Education and Student Affairs Section, Kawagoe Campus Office

March

In later January

4)Documents and things to be submitted other than above

・Application for Master’s Degree Thesis Review (designated form)

・Fees for the review of the master’s degree thesis: 5,000 yen (Payment should be made through certificate issuing machines.)

・Report on the Review Results of the Master’s Degree Thesis (designated form)

・Master’s degree thesis abstract on a CD-R

・Master’s Degree Thesis Submission Form (designated form)

5. Methods and the System for Thesis Review

1)Thesis examiners

When accepting a master’s degree thesis, the graduate school committee elects an academic supervisor and one or more instructors in charge of courses related to the relevant thesis (an instructor in charge of research advising must be included) as thesis examiners. One of them is appointed as the chief thesis examiner and the rest of them as deputy thesis examiners through discussions among the committee members. Moreover, instructors in charge of courses related to the relevant thesis and other members (including part-time instructors) may be added as deputy thesis examiners through discussions among the committee members, if this is necessary for the review of the thesis.

2) Criteria for Thesis Review

A master’s thesis shall be composed of the results of research conducted by an applicant for master’s degree on his/her initiative and have a certain level of novelty that represents that the applicant has acquired high-level research methods in a specialized field. In the thesis review, evaluation will be based on the following points:

A. The novelty of the thesis is clearly presented.

B. Surveys of previous research and facts through written materials are appropriately conducted, and the position of his/her research is clearly presented.

C. Research methods are clearly and specifically described.

D. Results and the development of analyzation and discussion are logical and persuasive.

E. Quotations are appropriately handled, and the thesis is well established as a thesis.

3)Final examination

A final examination is conducted for students who have submitted a thesis. The final examination is conducted orally, dealing with not only the thesis but also courses related to the thesis. The schedule of the final examination is announced each time.

6. Notification of Review Result

The pass-fail judgment of a master’s degree thesis or the research paper is made in a comprehensive manner based on the results of the review of the thesis or paper and the final examination. For students whose thesis or paper has passed the review and the final examination, the pass-judgment is disclosed through the announcement of students who have met the completion requirements, after the number of credits that they have earned is checked.

7. Handling of a Thesis After Obtaining a Master’s Degree

A master’s thesis review report will be kept by the university, and the original thesis will be kept by the academic supervisors.

8. Flow Chart of the Above 1 to 7 (Optional)

A Model Case to obtain a Master’s Degree (For students enrolled from fall semester, refer to the brackets)

フローチャート博士前期課程
フローチャート博士前期課程2

Information Sciences and Arts―Research Advising Plan for the Doctoral Program

1. System for research advising 

There shall be two or three academic supervisors, one Academic Supervisor and one or two Co-supervisor; provided, however, that there may be three Co-supervisors at the determination of the Academic Supervisor. In general, Co-supervisors shall be selected from faculty members in charge of research advising in your course, in accordance with an instruction from the Academic Supervisor. The Academic Supervisor shall not be changed without any special reason.

In addition to full-time faculty members of Toyo University, researchers working actively in research institutions outside of Toyo University may be in charge of research advising as a visiting professor to promote the sophistication, activation and internationalization of education and research at this graduate school.

 

2. Selection of Academic Supervisors and Submission of a Thesis Title

In writing a doctoral degree thesis (KOU), you need to select academic supervisors and consult with them on your research content to choose a title for your doctoral thesis.

After selecting academic supervisors and choosing a thesis title, submit the title via “ToyoNet-G” and print out the Notification of Thesis Title. Then, obtain your academic supervisors’ signature and seal on the form, and submit it to the office in charge. You must submit this form every year. If it does not include your academic supervisors’ seals, is incomplete, or is submitted after the deadline, the form will not be accepted, regardless of the reason. Pay careful attention when submitting the form.

 

3. Research Advising and its Schedule for Doctoral Program

1)Research Advising in Each Semester

a. First Semester

- Acquire skills for handling experiment devices in line with your thesis title.

- Develop a research plan and check research methods, such as methods for surveys and experiments.

b. Second Semester

- With a view to submitting papers and making presentations at international academic conferences, you will be advised how to write English reviews relevant to your research.

- Experience presentations and debates in English that are relevant to your research topic, and acquire English presentation and communication skills.

c. Third Semester

- Based on your concrete research topic, conduct surveys and experiments.

- Verify the adequacy of the research methods you used, and summarize and evaluate your research findings.

d. Fourth Semester

- You will be advised how to write reviews regarding the current status of research activities in fields related to your research based on your awareness of issues.

- You will be advised how to deliver presentations at academic conferences in and outside of Japan in order to utilize the outcome for your research and doctoral thesis.

e. Fifth Semester

- Strengthen your research through submitting papers and making presentations at academic conferences in and outside of Japan.

f. Sixth Semester

- Confirm the number of your published papers, and consider the main points of your doctoral thesis.

- Further improve your research and write up/ complete your doctoral thesis.

2) Research Plan Outline and Research Report

a. Research Plan Outline

Students enrolled in the Doctoral Program must submit a Notification of Thesis Title and a research plan outline for the academic year at the start of each academic year without fail.

b. Research Report

Based on each research plan outline submitted at the start of the academic year, students enrolled in the Doctoral Program (including those who have submitted their doctoral thesis) must submit a research report at the end of the academic year without fail (in general).

The submitted research reports are published as “Doctoral Program Research Reports” every year. A form for research report will be handed out and submitted as follows:

Schedule of the distribution

of forms

Submission date

Place of Submission

Autumn entrants

In early June

In early July

Education and Student Affairs Section, Kawagoe Campus

Spring entrants

In early November

In early January

A research report should be written in the following manner.

・The maximum number of characters should be 3,600. When printed out, the characters should be arranged in the format of 90 or less lines of 40 characters including charts each per student. The layout must be a single column.

・In principle, a research report should be written in A4 format, using a PC (MS Word), with the name of the graduate school and course, the author’s name, and the title of the research being entered. The total number of characters also should be entered at the end of the report. Recording media, including CD-R discs and USB storage devices (excluding BD-R discs, floppy disks, and SD cards), also should be submitted along with the designated research reports (one original and one copy).

・After writing the report, students are required to have their academic supervisor fill in the “views of the academic supervisor” column, and then have their academic supervisor and co-supervisor affix their signatures and personal seals on the report.

*The data of the “views of the academic supervisor” also should be stored on a CD-R disc or a USB storage device.

・The report is published as printed material after being proofread once. It is planned to be proofread in later January to early February.

3) Outline of the Thesis Reporting Session (Thesis Presentation Session) and Requirements for Presentation, etc.

In the course of doctoral thesis review, the Doctoral Thesis Review Committee will set a date for a doctoral thesis public hearing. In general, the hearing will be conducted in public, either in or outside of the university. For a presentation related to a patent, in accordance with “Submitting a Thesis Pertaining to a Patent,” all examiners, as well as attendees at relevant meetings and the presentation session, shall sign a confidentiality agreement, and the presentation session will be organized or co-organized by the university in consideration of not impairing the application requirements for a patent.

The details of a doctoral thesis public hearing, such as the date, briefing materials on the day, slides, and presentation time, will be announced respectively for each course. Follow your academic supervisors’ instructions.

4. Submission of a Thesis

1)Submission of a doctoral degree thesis(KOU)

In accordance with his/her academic supervisors, a student who submits a thesis for applying for a doctoral degree “through the Doctoral Program” under Article 5 of the Toyo University Degree Regulations shall confirm the requirements for thesis submission, complete the prescribed Application for a Doctoral Degree form and other documents, and submit them with their doctoral thesis to the office in charge as follows. As a doctoral thesis is required to be composed of high-level research results, the student shall consult fully with his/her academic supervisors as to the results.

Students who wish

to complete in

Submission deadline

Place of submission

(office in charge)

September

In later May

Education and Student Affairs Section, Kawagoe Campus Office

March

In later November

2)Submission requirements for a doctoral degree thesis (KOU)

 〔Information Sciences and Arts〕

Students must meet the requirements below:

・Have two or more peer-reviewed papers written by student as a main author and one of them must be written in English (publication acceptances of their papers are also acceptable)

・Have one or more oral presentation made by student as a main author

3)Documents to be submitted

Documents necessary for the submission of a doctoral degree thesis are distributed at the office in charge one month before the submission deadline. The documents are distributed after any academic supervisor of the relevant student notifies the office in charge that the student is authorized to submit a doctoral degree thesis. Therefore, the student is required to visit the office in charge to receive the documents after confirming with his/her academic supervisor that notification of authorization has already been provided to the office in charge.

a. Doctoral Degree Thesis: Five copies and one PDF data file

- As a doctoral thesis will be kept in the library of Toyo University after the review, bind your doctoral thesis with hard covers (black covers with gold letters). Submission of a temporary-bound thesis is also allowed. In this case, submit one copy of a bound thesis by the end of the review.

- Write your thesis on A4-sized paper. Follow your academic supervisors’ instructions regarding the number of pages and the format as they are not expressly specified.

- Refer to the Academic Catalog for Graduate School for the format of the covers. (If there is a sub-title, include the sub-title without fail.) Refer to the same also when submitting a temporary-bound thesis.

- Regarding PDF data, submit the data of the whole of your thesis (including covers) that is printed and bound, not the galleys. The submitted PDF data will be published on the Internet as it is. Do not scan a thesis to create its PDF data.

b. Doctoral Degree Thesis Submission Form (Form A-1): One copy

- Obtain your current academic supervisors’ signature and seal in the approval seal sections for the Academic Supervisor and Co-supervisor(s).

- Have your Academic Supervisor and Co-supervisor(s) conduct a final check of your doctoral thesis and all documents to be submitted, and obtain their signature and seal.

c. Application for a Doctoral Degree (Form A-2): One copy

- The documents required to be submitted and the necessary numbers of copies are written on the form. Check the description and complete the form.

d. Resume / Research Achievement Form (Form A-3): Five copies

- “Resume and Achievement Statements” shall be five copies in total, one original (with a photograph and seal affixed) and four color copies.

- In the academic record section, specify each date, month and year. If there is a period for leave of absence, specify the period in the academic record section.

- Especially for achievement statements, have your academic supervisors check the section without fail.

e. Doctoral Thesis Abstract: Five copies

- Use A4-sized paper and write six pages respectively for both Japanese and English. It does not matter whether there is a front page or not, but write the thesis title (including any sub-title), your student ID number and full name at the head without fail.

f. How to Publish a Doctoral Thesis (Form A-4): One copy

- If you are not able to publish the whole of your doctoral thesis on the Internet due to any inevitable reason, submit a summary of your doctoral thesis (in printed form and also its PDF data).

- Put covers on the summary of your doctoral thesis. The format of the front cover shall be in conformity with that of the front cover of the doctoral thesis, but specify the title as “Summary of the Toyo University Doctoral Degree Thesis.” This summary must be different from the thesis abstract stated in paragraph e above.

g. Certificate of Receipt (Form A-5): One copy

h. Coauthors’ Agreement (Form A-6): One copy

- If you are to include books, translated books, papers or other works that you collectively created with other author(s) into your achievements as a requirement for doctoral thesis submission, submit this format without fail.

i. Doctoral Degree Thesis Review Fee: 20,000 yen

 - Upon acceptance of your thesis by the graduate school committee of the Graduate School you belong, you will be notified to pay the fee. Pay the fee in accordance with instructions from the office.

j. Others and Notes

 - A thesis title, including a sub-title, must be precise. A thesis will not be accepted unless its title written in six places, thesis (front cover, spine, and inside cover), Degree Application Form, receipt, and thesis abstract, are all exactly the same. Before submission, reconfirm with extreme care whether there are “「」” or not, the differences between “「” and ”『,” or among “-,” “~,” and “・,” and whether alphabets are in capital or small letters.

 - If you are to include papers and other works that are expected to be published into your achievements as a requirement for doctoral thesis submission, confirm with the office in charge beforehand since additional submission of an acceptance letter and other supporting documents will be required.

 - Depending on the thesis review system, you may be required to submit an additional doctoral thesis. Follow the instructions from the office in charge.

 - Before submission, check whether the forms are complete or not, and whether all sentences are written without any missing parts after printing.

 - If you need a data file of forms, bring a USB memory stick to the office in charge.

 

5. Methods and the System for Thesis Review

1)Thesis examiners

Upon acceptance of a doctoral thesis, the graduate school committee will appoint three faculty members of this graduate school and one person from outside of this graduate school who is deemed to be appropriate as a thesis examiner. After discussion in the graduate school committee, one of the faculty members of this graduate school will be selected as the Chief Thesis Examiner, and other three will become Deputy Thesis Examiners; provided, however, that the Academic Supervisor and Co-supervisor(s) of the thesis to be reviewed cannot become the Chief Thesis Examiner.

2)Review criteria for a doctoral degree thesis(KOU)

1. The submitted thesis and the research must have academic significance, novelty, creativity and applicative value.

2. Students wish to apply a Doctoral degree must have:

・Research planning and promoting ability

・Theoretical explanation capability of their research results

・Extensive and sophisticated expertise of their research area

3)Thesis review period

The review of a doctoral degree thesis, and the final examination or inquiry to confirm the academic ability of the relevant student, will be completed within one year after the acceptance of the doctoral thesis.

6. Notification of the review results

The pass-fail judgment of a doctoral degree thesis is made in a comprehensive manner based on the results of the review of the thesis and the final examination. For students whose thesis has passed the review and the final examination, the pass-judgment is disclosed through the announcement of students who are recognized to have met the completion requirements established by their graduate school and course.

7. Publication of a doctoral degree thesis

Students who have been awarded a doctoral degree are required to publish the entire thesis related to the awarded doctoral degree within one year after the date when they were awarded the doctoral degree. However, if there is an unavoidable reason, they may publish a summary of the thesis related to the awarded doctoral degree instead of the entire thesis after gaining approval from the graduate school committee. In such case, Toyo University makes available for inspection the entire thesis when requested to do so.

The publication of the thesis should be done through the university’s institutional repository.

When students publish their doctoral thesis, must stipulate “Degree thesis reviewed by Toyo University” and “Summary of degree thesis reviewed by Toyo University.”

8. Flow chart of the above 1 to 7 (optional)

A Model Case to obtain a Doctoral Degree (For students enrolled from fall semester, refer to the brackets)

博士後期課程フローチャート
* Aim at submitting and having two peer-reviewed papers accepted (one in Japanese and one in English) and making one oral presentation in English by the first half of the sixth semester.