1. Basic Policy for Protecting Personal Information
Recognizing the importance of protecting personal information, Toyo University Incorporated Educational Institution (hereinafter, the “Institution”) shall implement necessary measures to protect personal information based on the principle of respect for human rights when it acquires, manages, uses, provides and discloses personal information, in compliance with the Basic Policy stipulated below, the Regulations for the Protection of Personal Information of Toyo University Incorporated Educational Institution, and related laws and ordinances, including the Act on the Protection of Personal Information (Act No. 57 of 2003).
- Acquisition of Personal Information
The Institution shall specify the purposes of using personal information for education, research and other duties as clearly as possible and acquire personal information using appropriate and fair means.
- Handling of Personal Information
The Institution shall carefully and appropriately handle the personal information that it acquires. In compliance with the Regulations for the Protection of Personal Information of Toyo University Incorporated Educational Institution, the Institution shall appoint a chief privacy officer to be responsible for protecting personal information and continuously improve the handling of personal information at the Institution.
- Security Management Measures for Personal Information
The Institution shall adopt necessary security management measures to protect personal information, including technological measures concerning information systems and physical measures, while establishing organizational and personnel security management systems.
- Provision of Personal Information
When the Institution needs to provide personal information to a third party, the Institution shall inform related persons of the fact and get their agreement in principle. However, when a third party appropriately requests the Institution to provide personal information while complying with laws and ordinances, the Institution may provide the third party with personal information without the agreement of the related persons. When providing (and jointly using) personal information, the Institution shall fully implement necessary measures to prevent the leakage, loss, falsification, etc. of personal information.
- Response to Requests for Information Disclosure, etc.
The Institution shall respond without delay to requests for the disclosure, correction, addition, deletion, etc. of an individual’s personal information. In addition, the Institution shall establish a Complaint Review Board to promptly and appropriately respond to complaints against decisions on information disclosure, etc.
- Handling of Anonymously Processed Information
The Institution shall adopt appropriate measures to compile, manage the security of, and provide third parties with anonymously processed information (information compiled by processing personal information so that particular individuals cannot be identified and the original personal information cannot be restored).
- Education and Training
The Institution shall recognize the importance of protecting personal information and strive to raise awareness of the importance among faculty and staff members. The Institution shall also give necessary and appropriate supervision and guidance to faculty and staff members who handle personal information, and provide them with necessary education and training to promote the appropriate use and protection of personal information.
August 26, 2019
(Name of the enterprise handling personal information)
Toyo University Incorporated Educational Institution
5-28-20 Hakusan, Bunkyo-ku, Tokyo
(Inquiries on the handling of personal information)
Toyo University: +81-3-3945-7224
Toyo University Himeji Junior and Senior High School: +81-79-266-2626
Toyo University Ushiku Junior and Senior High School: +81-29-872-0350
Toyo University Keihoku Junior and Senior High School: +81-3-3816-6211
Keihoku Kindergarten: +81-3-3941-7090
* Toyo University Facilities Co.,Ltd.: +81-3-5844-2810
* Toyo University Global Service Co., Ltd.: +81-3-3945-4261
* Toyo University Facilities Co.,Ltd. and Toyo University Global Service Co., Ltd. are wholly-owned companies of the Toyo University Incorporated Educational Institution.
2. Regulations for the Protection of Personal Information
Regulations for the Protection of Personal Information of Toyo University Incorporated Educational Institution
3. Regulations for the Personal Information Protection Committee
Regulations for the Personal Information Protection Committee of Toyo University Incorporated Educational Institution
4. Notes on the Handling of Personal Information
Notes on the Handling of Personal Information at Toyo University
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