Issuance of Certificates concerning Graduate School Alumni (Excluding Correspondence Course Alumni) 修了生証明書発行（通学課程）：大学院- 各種証明書の発行について

Issuance of Certificates after Graduate Program Completion

Issuance of certificates after graduate-program completion

Various certificates concerning graduate school alumni can be applied for by visiting the section in charge on each campus or by sending an application by post. Applications by phone, FAX or email cannot be accepted.

To protect personal information, the applicant is requested to show (or, when applications are made by post, enclose a photocopy of) his/her ID to prove that he/she is the alumnus/alumna for whom a certificate is being applied for, at the time of certificate issuance.

If someone other than the alumnus/alumna (applicant) for whom a certificate is being applied for (hereinafter, “the proxy”) applies in place of the applicant, the proxy is requested to show a letter of proxy from the applicant, the applicant’s ID (or its photocopy), and the proxy’s own ID. (When application is made by post, the letter of proxy, a photocopy of the applicant’s ID, and a photocopy of the proxy’s ID must be enclosed with the application documents.) No certificates can be issued unless the above-designated documents are shown or submitted.

1. The processing time for issuing certificates is as follows:
   Certificate of Completion (in Japanese) and Academic Transcript (in Japanese) in the University’s designated format: Same day (Visit the counter at least 30 minutes before closing time.)
   Certificates other than the above: About one week after application
   Apply as early as possible so that you can receive the certificate in good time. (The above-specified periods do not include delivery times in the case of application by post.)
   Please note that the number of days taken to issue certificates may differ from the above during long breaks, campus festivals, etc.
2. If certificates must be issued in designated forms, be sure to bring (or enclose for application by post) the designated forms at the time of application.
3. If you are applying for the Certificate of Academic Standing (for Teaching Certificate), clearly indicate which of the latest, previous and older revisions of the Educational Personnel Certification Act the certificate must comply with, and in which course your academic standing must be certified (“junior high school social studies,” “senior high school civics,” etc.). In addition, enclose photocopies of both sides of your Basic Teaching Certificate with the application documents.
4. If you want the issued certificate to be sent in a hermetically sealed envelope, ask the section in charge. (If you apply by post, clearly indicate your request in writing.)
5. The personal information that applicants provide for identification will be registered in the alumni database with each applicant’s consent. Alumni data is managed and safeguarded appropriately and used only within the scope of enabling the Toyo University Incorporated Educational Institution to contact alumni and will never be used for other purposes. After certificates are issued, ID documents submitted by applicants will be destroyed under the University’s responsibility.

Acceptable ID

Acceptable ID are listed below. Applicants (and proxies) are requested to show (or send a photocopy of) one of them.

• Driver’s license
• Passport
• Health insurance card
• Basic Resident Registration Card
• Individual Number Card (only its front side)
• Residence Card (both sides)

* Applicants (and proxies) must show (or send a photocopy of) their ID document every time they apply for certificates.

* If you are to send a photocopy of an Individual Number Card as an ID paper, photocopy only the front side of the card because the card holder’s Individual Number is shown on the back side of the card.

* If the applicant’s family name has changed since completing the graduate program, in addition to the basic ID document (any of the above-designated documents), any of the following documents must be presented: an official copy of the applicant’s family register (full or extract); the applicant’s Individual Number Card; an official copy of the applicant’s certificate of residence; or the applicant’s driver’s license showing the former family name. (A photocopy of an official copy of the family register or certificate of residence will not be accepted. The proxy does not have to present any of these documents.) Please note, however, that certificates will be issued under the applicant’s name at the time of completion. (Certificates cannot show the applicant’s name at the time of application.)

* If the applicant’s given name has changed since completing the graduate program, in addition to the basic ID document (any of the above-designated documents), the applicant must present an official copy of his/her family register (full or extract). (A photocopy of an official copy of the family register will not be accepted. The proxy does not have to present an official copy of his/her own family register.) Please note, however, that certificates will be issued under the applicant’s name at the time of completion. (Certificates cannot show the applicant’s name at the time of application.)

1. How to apply at the counter

   Issue the designated application form using a certificate-issuing machine on campus, fill it in, and submit it together with the following documents at the counter of the section in charge.

2. How to apply by post

  Send the following documents to the section in charge by post.

3. Fees

* If you are applying for the English Certificate of Completion, English Academic Transcript or English Certificate of Withdrawal with Fulfilled Credit Requirements, clearly indicate your name in alphabetical letters (just as shown in your passport), where you will submit the certificate, and its use.

* The fee amounts shown here are unit amounts for one copy of a certificate as of April 1, 2019. For information about certificates other than the above-listed ones, consult the section in charge.
* For information about fees for certificates in format other than the University’s designated format, consult the section in charge.
* The fee for any type of certificate (in Japanese) concerning non-matriculated students is 300 yen.
* The fee for the Certificate of Academic Standing in compliance with the latest and previous revisions of the Educational Personnel Certification Act is 300 yen per course, while the fee for the Certificate of Academic Standing in compliance with the older revision of the Act is 300 yen regardless of the number of courses. (However, the issuance of the Certificate of Academic Standing used to obtain the Teaching Certificate for special needs education requires an additional fee of 300 yen.)

Other

1. The time of certificate issuance is as follows:
   Certificate of Completion (in Japanese) and Academic Transcript (in Japanese) in the University’s designated format: On the same day as application (Visit the counter at least 30 minutes before it closes.)
   Certificates other than the above ones: About one week after application
   Apply as early as possible so that you can receive the certificate in good time. (The above-specified lengths of periods do not include days needed for mailing in the case of application by post.)
   * Please note that the number of days needed for certificate issuance may differ from the above during long breaks, campus festivals, etc.
2. If certificates must be issued in designated forms, be sure to bring (or, when applications are made by post, enclose) the designated forms at the time of application.
3. If you are applying for the Certificate of Academic Standing, clearly indicate whether the certificate must comply with the latest, previous or older revision of the Educational Personnel Certification Act, and the names of courses in which your academic standing must be certified (“junior high school social studies,” “senior high school civics,” etc.). In addition, enclose photocopies of both sides of your Basic Teaching Certificate with the application documents.
4. If you want the issued certificate to be sent in a sealed envelope with the university’s official stamp over the envelope flap, request the section in charge to do so. (If you apply by post, clearly write your request.)
5. The personal information that applicants offer to us for identification will be registered in the alumni data with the consent of the applicants. The alumni data is managed and safeguarded appropriately and used within the scope necessary for the Toyo University Incorporated Educational Institution to contact alumni. The alumni data will be never used for other purposes. After certificates are issued, ID copies submitted by the applicants will be destroyed under the University’s responsibility.

5. Contacts for application and inquiries

Office hours

If you apply at the counter, you must pay the fee using a certificate-issuing machine.
Visit the counter during the operating hours of certificate-issuing machines.

* The office hours are subject to change during students’ breaks and campus festivals. Be sure to check the relevant office hours in advance. 

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修了後の証明書発行について

◎2020年4月6日～当面の間、窓口での取り扱いを停止しております。あらかじめご了承ください。

各種証明書は、各キャンパスの担当窓口に直接お越しいただくか、郵送でお申込みいただけます。電話、FAX、E-mailによるお申込みはできません。

個人情報保護のため、証明書発行の際に請求者が本人であることを証明する、身分証明書類の提示（郵送申込の場合はコピーの同封）が必要です。

また、本人以外の方（以下、代理人）が申請する場合には、委任状及び請求者本人の身分証明書類（コピー可）と、代理人の身分証明書類の提示（郵送申込の場合はコピーの同封）が必要です。上記の書類がない場合、証明書を発行することができません。

1. 証明書発行の日数は、以下のとおりです。
   本学書式の「修了証明書（和文）」・「成績証明書（和文）」･･･即日（窓口終了30分前までにお越しください。）
   「上記以外の証明書」･･･約1週間
   期間に余裕を持ってお申込みください（郵送申込の場合、郵送にかかる日数は除きます）。
   ※長期休暇期間や大学祭期間などは発行までの日数が異なる場合がありますので、ご注意ください。
2. 証明書の指定用紙がある場合は、必ず持参（郵送申込の場合は同封）してください。
3. 学力に関する証明書の場合、新法・旧法・旧々法いずれの適用かを明記し、証明する教科（中学社会・高校公民など）を明記したうえで、基礎免許状のコピー（表・裏）を同封してください。
4. 証明書の厳封を希望する場合は、その旨を各窓口へお伝え（郵送申込の場合は明記して）ください。
5. 本人確認のために提示いただいた個人情報は、本人の承諾を得た上で卒業生データへ登録いたします。卒業生データは、適正な管理・保護に努めるとともに、学校法人東洋大学からの連絡に必要な範囲で使用し、それ以外の用途に使用することはありません。提出いただいた身分証明書類は、証明書発行後責任を持って破棄します。

身分証明書類について

　身分証明書類は、下記の証明書のうち、いずれか1つをご用意ください。

• 運転免許証
• パスポート
• 健康保険被保険者証
• 住民基本台帳カード
• 個人番号カード（表面のみ）
• 在留カード（両面）

※身分証明書類は、お申込みの都度、提示（郵送申込の場合はコピーの同封）が必要です。

※身分証明書類として個人番号カードのコピーを郵送する場合は、裏面にマイナンバーが記載されているため、表面のみをコピーして郵送してください。

※身分証明書類として健康保険被保険者証のコピーを郵送する場合は、下記項目をマスキングしてください。また、裏面に記載がない場合も両面コピーが必要です。
マスキングする項目：①記号、②番号、③保険者番号　

※修了時から「改姓」した場合は、本来必要な身分証明書に加え、下記からいずれか1つが必要です（代理人の身分証明には不要）。

• 旧姓（旧氏）が併記された戸籍抄（謄）本（原本、コピー不可）
• 旧姓（旧氏）が併記された住民票（原本、コピー不可）※1
• 旧姓（旧氏）が併記された個人番号カード※1
• 旧姓（旧氏）が併記された運転免許証※2 

※1「住民票、個人番号カード等への旧氏の併記について」は総務省のこちらのページをご覧ください。 
※2「運転免許証への旧姓併記について」は警察庁のこちらのページをご覧ください。
ただし、証明書は修了時の氏名での発行となります（申請時の氏名では発行できません）。

※修了時から「改名」した場合は、本来必要な身分証明書に加え「戸籍抄（謄）本（原本・コピー不可）」が必要です（代理人の身分証明には不要）。
ただし、証明書は修了時の氏名での発行となります（申請時の氏名では発行できません）。

1.窓口での申込方法

　各キャンパス内の証明書発行機で所定の申込用紙を出力し、必要事項を記入のうえ、以下の書類と合わせて各担当窓口へ提出してください。

2.郵送での申込方法

　次の書類を各担当課へ郵送してください。

3.手数料

＊英文修了証明書・英文成績証明書・英文単位修得退学証明書を必要とする場合は、氏名の英文表記（パスポート記載表記）・提出先・用途を明記してください。

※手数料は1通あたりの単価で、2019年4月1日現在のものです。上記以外の証明書については、各担当窓口にお問い合わせください。
※本学書式以外の書式に証明する場合の金額はお問い合わせください。
※科目等履修生の諸証明書（和文）は一律300円です。
※学力に関する証明書で新法・旧法適用の場合は1教科につき300円、旧々法適用の場合は教科数に関わらず一律300円（ただし、養護[特別支援]の証明手数料は別途300円必要）です。

5.申込・問い合わせ先

窓口取扱時間

◎2020年4月6日～当面の間、窓口での取り扱いを停止しております。あらかじめご了承ください。

窓口で申し込む場合は、証明書発行機で手数料を納入する必要があります。
証明書発行機の稼働時間内に窓口にお越しください。

※学生休暇期間中・大学祭期間中は窓口取扱時間が変更になります。事前に必ずご確認ください。