7. Procedures for Entering and Residing in Japan 入国・在留手続き(外国人留学生対象)

7-1. Quick Reference for Visa (Status of Residence Applications)

7-2. Residence Card

7-2-1. Residence Card
7-2-2. Residence Registration at the Municipal Office
7-2-3. Notification of a change of an item other than the place of residence at Regional Immigration Offices
7-2-4. Notification to Administration Office

7-3. Extending Periods of Stay

7-4. Applying for Work Permit

7-5. Re-entry Permission (Temporarily departing Japan)

7-6. Short-Term Visas

7-7. Continuing Job Search After Graduation

7-8. Procedure for Lost Residence Card

7-9. Procedure for Lost Passport

7-10. Immigration Bureau

7-1. Quick Reference for Visa (Status of Residence Applications)


7-2. Residence Card
7-2-1. Residence Card

 A residence card shall be issued to a foreign national who has stayed in Japan for a mid- to long term as a result of having obtained permits relating to the status of residence, such as a new landing permit, a permit for a change of the status of residence, and a permit for the extension of the period of stay (a mid- to long term resident). Therefore, a residence card has the nature of a certificate with which the Minister of Justice proves that the relevant foreign national legally stays in Japan with the status of residence that permits him/her to stay in Japan for a mid- to long term, up to the permitted period of stay. At the same time, a residence card, which is issued upon obtaining permits relating to the status of residence other than a landing permit, also has the nature of being a written permit, acting as a formal permit in lieu of seals for various permits previously affixed on a passport.

 A residence card contains the important part of the personal information held by the Minister of Justice, such as name, birth date, gender, nationality/region of origin, address, status of residence, period of stay, and whether or not he/she can work. If there is any change in these matters, the relevant person is obliged to notify the change. Therefore, the latest information shall always be reflected in a residence card. A residence card for a person aged 16 or over also contains a photograph of his/her face.

 A conventional alien registration certificate held by a mid- to long term resident shall be deemed equivalent to a residence card for a certain period of time, in procedures for departure from Japan with a Special Re-entry Permit or for other various applications to be filed at immigration bureaus, as well as in procedures for notification of domicile, etc. to be carried out at municipal government offices.

* Be sure to have always your issued residence card with you because you must present it to immigration inspectors, policemen, etc. when you are asked to do so by them.


7-2-2. Residence Registration at the Municipal Office

 International students who stay in Japan for a medium to long period of time (three months or longer) need to register their residence address in Japan at the municipal office in the area where they are scheduled to live within two weeks after they obtain their residence card. Since the notification method and necessary documents for registering your address may vary depending on the municipality, please confirm with the nearest municipal office.

 If your address is changed due to moving residence or other reasons, please be sure to submit the notification of moving out and the notification of moving in to the municipal offices in both areas where you are currently living and where you are scheduled to move.

7-2-3. Notification of a Change of an Item Other than the Place of Residence at Regional Immigration Bureau

 In case there arise the following changes, be sure to notify and apply for them at the
Immigration Bureau bringing your passport, a photo (3 cm x 4 cm) and residence card.

① Notification of a change of name, date of birth, gender, or nationality/region
② Application for updating the validity period of the residence card
③ Application for re-issuance of a residence card
④ Notification concerning the organization to which the applicant belongs

7-2-4. Notification to Administration Office

 If you have any changes or updates, please upload the updated residence card on ToyoNet-ACE.

7-3. Extending Periods of Stay

 The periods of stay for the status of residence "College Student" are 4 years and 3 months, 4 years, 3 years and 3 months, 3 years, 2 years and 3 months, 2 years, 1 year and 3 months, 1 year, 6 months or 3 months. If your period of stay is about to expire while you are in school, go to the Immigration Bureau to extend your period of stay.

 Allow ample time to obtain all documents issued from the university and other documents you need to prepare before applying for the extension at the Immigration Bureau. The number of days it takes the Immigration Bureau to issue extensions depends on the individual's situation and application period.

□ Procedure: Application for Extension of Period of Stay
□ Application Period: From 3 months before until the day period of stay expires
□ Applicant: Actual person
□ Fee: 4,000 yen (when extended)



Required documents

Download the Application for Extension of Period of Stay」 from the Ministry of Justice.

1. Download the PDF/Excel file from ”10 Student”.
Fill in the Forms for applicants 1, 2(P), and 3(P)」.

Access the Google Form and apply for the “Document of university of Enrollment (2 Sheets)”. (Page 4 and 5)

1. Student ID Card
2. Residence Card

Visit the Immigration Bureau by yourself to submit the application.

Application can be done starting from three months before your period of stay expires

1. Application for Period of Stay Extension (①&② above)
Application for permission to engage in activities other than those permitted under the status of residence
   (if you wish to take a part-time job)

3. Certificate of Enrollment (Issued by an auto certificate machine) *Refer to “Note 1” below.
4. University Transcript (Issued by an auto certificate machine) *Refer to “Note 1” below.
5. Passport (Show it to the staff)
6. Resident Card (Show it to the staff)
7. Student ID Card (Show it to the staff)
8. One photo (Taken within three months before applying)

(Note 1)
If you were enrolled at other educational institutions in Japan before you enrolled in Toyo University, you must submit an Academic Transcript and a Certificate of Completion/Graduation issued by the institution (Only if you apply for an extension of your period of stay for the first time after you are enrolled in Toyo University).

(Note 2)
If you are from China, Myanmar, Bangladesh, Mongolia, Sri Lanka, Vietnam, or Nepal, it is desirable for you to submit a document that verifies your financial condition. (For more details, refer [Note 3])

Receive permission at the Immigration Bureau. (Two to three months after applying)

1. Inspection Result Notice
Resident Card (Show it to the staff.)
3. Passport (Show it to the staff)
4. Student ID Card (Show it to the staff)
5. Fee (Revenue stamp worth 4,000 yen, which you can buy at the Immigration Bureau)

After your period of stay is extended, submit the documents to Administration Office and ToyoNet-ACE


Documents to be submitted

Where to submit

Certificate of Residence (original)

Administration Office

Residence card of Certificate of Special permanent Residence

ToyoNet-ACE>Registration for International Students・Partial Tuition Waiver

National Health Insurance Card (Only if you extend it at the same time as the extension of your period of stay)

[Note 3]
Applicants from China, Myanmar, Bangladesh, Mongolia, Sri Lanka, Vietnam, or Nepal must submit documents as stated in 1, 2, 3, or 4.

1. Self-supporting Bank balance certificate (your own name)*1
2. Scholarship recipient Certificate of scholarship*2
3. Sponsored by someone living outside of Japan i. Written Oath for Defraying Expenses
ii. Please submit either A or B
A. Certificate of remittance
B. A photocopy of your bank statement
4. Sponsored by someone living in Japan

i. Written Oath for Defraying Expenses
ii. Please submit A, B, C or D (of the person covering your expenses.)
A. Taxation certificate stating gross income
B. Gensenchoshuhyo (Withholding tax statement)
C. Copy of a filed Kakuteishinkokusho (Final return form)
D. Bank balance certificate※1

* 1 Bank balance certificate:The amount should be at least 80,000 yen per month.
* 2 Certificate of scholarship:If your scholarship is less than 80,000 yen per month, please submit documentation (such as bank balance certificate) that indicates how you will make up the shortfall.


When an international student doesn’t complete the necessary procedures for extending his/her period of stay or changing his/her status of residence before the period of stay for the status of residence terminates, it will constitute a crime of “illegal stay,” and he/she will face imprisonment of up to 3 years or a fine of up to 3 million yen. Be sure to complete the necessary procedures before your status of residence terminates.

7-4. Applying for Work Permit

① What is “Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted”? (Before starting a part-time job)

 People with the status of residence "College Student" are allowed to work part-time up to 28 hours per week. To do so, they must obtain “Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted”. Before starting a part-time job, apply for this permission directly at the Immigration Bureau. Once received, you are allowed to engage in activities other than that permitted under the status of residence until your period of stay expires.

 International students’ priority should be to study at universities and conduct research in Japan. Part-time jobs should not interfere with their studies or research.

【Note】Students on absence from school may not apply.

 Undergraduate and graduate students may work up to 28 hours, and nondegree students, auditing students, and research students attending entire lectures may work up to 14 hours. During long university breaks (summer/winter/spring break), students can work part-time up to 8 hours per day.

Apply for “Permission to Engage in Activity other than that Permitted under the Status of Residence Previously Granted.”

7-5. Re-entry Permission (Temporarily departing Japan)

A special re-entry permit system.
Foreign nationals in possession of a valid passport and a residence card or an alien registration certificate who will be re-entering Japan within one year of their departure to continue their activities in Japan* will not be required to apply for a re-entry permit when they are re-entering Japan. (*If your period of stay expires within one year, please ensure that you re-enter Japan before the expiration of your period of stay.) This system is called "a special re-entry permit system."

Be sure to present your residence card at departure.

 Foreign nationals who have departed from Japan on a special re-entry permit will not be able to extend that permit while abroad. Please note that such foreign nationals

Application for a re-entry permit
Foreign nationals who are ineligible for the special re-entry permit system are required to apply for a "re-entry permit" if they wish to leave and re-enter Japan before their period of stay expires.
When re-entry permit, in case of multiple, is applied, it will be multiply effective during the five years after the permitted day or until the final day of the validity period.


Document Creation

Download and fill in the "Application for Re-entry Permit" from the Immigration website


Apply for Permit at Immigration * Permits normally given on the same day

① Submit the application at the Immigration Bureau ② When approved, receive a "Re-entry Permit Seal" in your Passport


At the Airport

Show your "Residence Card" or "Certificate of Alien Registration" and "Passport with Re-entry Permit"

□ Application Period : Before leaving Japan
* May not be applied for at the airport. Therefore apply at the Immigration Bureau by the day before you leave

□ Applicant : Actual person

□ Required Documents :
Application for Re-entry Permit (download from Immigration homepage)
② Passport (show)
③ Residence Card or Certificate of Alien Registration (show)
④ Student ID (show)
⑤ Fee

□ Fees:
Single Re-entry (3,000 yen)
Multiple* (6,000 yen)

* Multiple: Valid for multiple times 5 years from permit day (6 years for special permanent resident) or until period of stay expires (whichever comes first)

□ Processing Period: Same day
* Permits normally issued on the same day, but as it may take time, apply by the day before you leave.

7-6. Short-Term Visas

① If students are within 90 days of graduation and their visa expires, they may change their status
of residence to a "short-term visa".*

* Select 「1 Temporary Visitor」

□ Application period : When there is reason to change status before period of stay expires
* May not be applied for at the airport. Therefore apply at the Immigration Bureau by the day before you leave.

□ Applicant : Actual person

□ Required documents: There are no documents the university needs to prepare.
1. Application for permission to change status of residence (short-term visa)
2. Passport (show)
3. Residence Card or Certificate of Alien Registration (show)
4. Certificate of scheduled graduation (issued by auto certificate machine)
5. University transcript (issued by auto certificate machine)
6. Document verifying financial payment capability (any of the following)
- Balance book of the applicant (show the original and submit a copy)
- If receiving money from overseas: Certificate of transfer or notice of received money
(show the original and submit a copy)
- If payments are made by people overseas other than student living in Japan: Document verifying payments made
instead of students and statement of earnings or residence tax statement (show the original and submit a copy)

□ Fee: 4,000 yen (If visa is issued)

□ Processing period: Same day (On the day you submit your application at the Immigration Bureau)

- You cannot apply if you do not have all the documents.
- If approved, you will be able to extend your stay, usually for 30 days, but the number of days granted may vary depending on individual cases. (30 days will start from the day you go to the Immigration Bureau, not the expiration date of your Residence Card).
- After you change your status, you will not be able to work (part-time jobs). Also, you may not be able to receive benefits from your municipality. Please ask the municipality for more details.

② If any of your family members, acquaintances or friends visit Japan for a short-term stay of up to 90 days for a purpose such as attending your entrance or graduation ceremony, they need to apply for a Temporary Visitor Visa as described below. Please be advised that visa application requirements and the procedure may vary depending on the nationality of the visitors.

【If the visitor is a Chinese national】

□ Applicant: Relative, acquaintance or friend

□ Required documents: The applicant (family/acquaintance/friend), the inviting person (international student), and the guarantor (e.g. professor) must prepare the required documents as listed below.


【Notes about filling in details and applications】

・When you invite your relatives with the guarantee of a professor or associate professor at the university, the only documents required are a Letter of Guarantee and a Certificate of Employment of the professor/associate professor. (If the professor or associate professor is a foreign national, then a copy of both sides of his/her residence card is also required.)

・If you are a Japanese government-financed international student and are inviting your relatives, submit the Certificate of Residence and Certificate of Receipt of a Scholarship. A Letter of Guarantee need not be submitted.

・The university will not act as a guarantor nor introduce a guarantor.

【If the visitor is a foreign national other than Chinese】

 Check the Ministry of Foreign Affairs (MOFA) website to find out whether your visitor needs a visa to enter Japan. If a visa is required, prepare the required documents listed on the MOFA website. Required documents may vary depending on the country or how the application is made—whether applying in person to a Japanese embassy or consulate, or through a proxy such as a travel agency. Submission of documents other than those listed on the MOFA website may be required; be sure to also check the website of the Japanese embassy or consulate in the country or region where the applicant resides.

7-7. Continuing Job Search After Graduation

 In principle, you should finish your job hunting before you graduate. If you wish to continue your job hunting after graduating from Toyo University, you may apply for a "Designated Activities" visa, and if approved, you may continue your job hunting within Japan. The period allowed is 6 months. After that, you may apply for an extension of another six months (only once). In this case, you are required to get a letter of recommendation from your university. Additional extension of your stay in Japan may be granted of you are selected to participate in municipal government’s job support program (internship).


7-8.Procedure for Lost Residence Card

7-9. Procedure for Lost Passport

 If you lose your passport, report the lost article to the police or at a police station first, and get a
copy of the certificate verifying the lost passport. Take that certificate issued by the police to the
consulate of your respective country's embassy in Japan and follow the necessary procedures to
reissue it.After reissue, go to Immigration Bureau to restore your current status of residence's "visa seal" by
"transfer of endorsement."

7-10.Immigration Bureau

7-1. 在留資格にかかる各申請書早見表

7-2. 在留カード

7-2-1. 在留カードとは
7-2-2. 在留カード取得後の市区町村での手続
7-2-3. 入国管理局での手続
7-2-4. 赤羽台事務課での手続き(在留カードの内容に変更があった場合)

7-3. 在留期間の更新

7-4. 資格外活動許可

7-5. 再入国

7-6. 短期滞在

7-7. 卒業後も日本で就職活動をする際の手続き

7-8. 在留カードを紛失した場合の手続き

7-9. パスポートを紛失した場合の手続き

7-10. 入国管理局案内

7-1. 在留資格にかかる各申請書早見表


7-2. 在留カード
7-2-1. 在留カードとは


 在留カードには、氏名、生年月日、性別、国籍・地域、住居地,在留資格、在留期間、就労の可否など、法務大臣が把握する情報の重要部分が記載されていますので、記載事項に変更が生じた場合には変更の届出を義務付けており、常に最新の情報が反映されることになります。また、16歳以上の方には顔写真が表示 されます。


*  交付された在留カードは、常時携帯し、入国審査官、警察官等から掲示を求められた場合には、提示しなければなりません(在留カードを携帯していない場合には、罰金が科せられる場合があります)。


7-2-2. 在留カード取得後の市区町村での手続



7-2-3. 入国管理局での手続


① 氏名・生年月日・性別・国籍・地域の変更
② 在留カードの有効期間更新申請
③ 在留カードの再交付申請
④ 所属機関の変更

7-2-4. 赤羽台事務課での手続き(在留カードの内容に変更や更新(切替)があった場合)


7-3. 在留期間の更新



□ 手続き名 : 在留期間更新許可申請
□ 申請時期 : 在留期間の満了する3ヵ月前から満了する日まで
□ 申 請 者 : 本人
□ 手 数 料 : 4,000円(許可されたとき)





申請書様式の「在留期間更新許可申請書(新様式) 」の10【留学】よりPDF/Excelファイルをダウンロードし、「申請人作成用1、2(P)、3(P)」に必要事項を全て記入する。

Google Formより東洋大学に対し「所属機関作成申請書(2枚)」の作成依頼をする。

1. 学生証


1. 在留期間更新許可申請書(上記①・②)
2. 資格外活動許可申請書(アルバイトをする場合)
3. 在学証明書(自動証明書発行機で発行)*下記(注1)を参照
4. 成績証明書(自動証明書発行機で発行)*下記(注1)を参照
5. パスポート (提示)
6. 在留カード (提示)
7. 学生証 (提示)
8. 写真1枚 (提出日から3ヶ月以内に撮影されたもの)



入国管理局で許可を受ける (申請から2~3ヶ月後)

  1. 審査結果のハガキ
  2. 在留カード (提示)
  3. パスポート (提示)
  4. 学生証 (提示)
  5. 手数料:4,000円の収入印紙 (入国管理局で購入)





住民票 (本書)




保険証 (在留期間の変更と一緒に更新した場合のみ)

(注3) 国籍が中国・ミャンマー・バングラデシュ・モンゴル・スリランカ・ベトナム・ネパールの方は、1~4のいずれかの書類を提出してください。









② 次のいずれかの書類:

A. 送金証明書

B. 送金された銀行の通帳




② 経費支弁者に係る次のいずれかの書類:

A. 課税証明書(総所得が記載されたもの)

B. 源泉徴収票

C. 確定申告書(控)のコピー

D. 預金残高証明書*1

*1 預金残高証明書:預金残高・送金額の目安は月額8万円以上です。

*2 奨学金受給証明書:奨学金が月額8万円に満たない場合は不足分を証明しうる預金残高証明書等もあわせて提出してください。


7-4. 資格外活動許可

① 資格外活動許可とは?(アルバイトをはじめる前に)




* 大学で入国管理局への一括申請は行いません。各自で入国管理局へ直接申請してください。



  1. 資格外活動許可の申請


× 禁止されているアルバイト ×





























7-5. 再入国許可










入国管理局に申請・許可 ※通常当日許可されます

①入国管理局に作成した書類を申請する     ②許可が出たら、パスポートに「再入国許可印」をもらう



□ 申請時期:日本を出国する前
* 空港での申請はできないので、出国の前日までに入国管理局へ行き、申請しておくこと

□ 申請者:本人

□ 必要書類:
① 再入国許可申請書(入国管理局ホームページからダウンロードする)
② パスポート(提示)
③ 在留カードまたは外国人登録証明書(提示)
④ 学生証(提示)
⑤ 手数料

□ 手数料






□ 処理日数:当日

7-6. 短期滞在

① 卒業前にビザが切れてしまう場合、卒業までの日数が90日未満の学生は「在留資格:短期滞在」に在留資格を変更することができます。

□ 申請時期:資格変更の事由が生じたときから在留期間満了日以前

□ 申請者:本人

□ 必要書類: 大学で作成する書類はありません。










□ 手数料:4,000円(許可されたとき)

□ 処理日数:1日(申請日当日に処理されます)





② 入学式や卒業式で留学生の皆さんの親族・知人・友人などが90日以内の「短期滞在」を目的として日本を訪れる場合は、来日する方の国籍に応じて以下のように申請を行ってください。


□ 申請者:親族・知人・友人

□ 必要書類:申請人(親族・知人・友人)、招へい人(留学生)、身元保証人(教授など)がそれぞれ用意します。























2.住民票(世帯全員及び続柄の記載のあるもの ※外国人の方は記載事項(住民票コードを除く)に省略がないもの)














7-7. 卒業後も日本で就職活動をする際の手続き



★ 卒業後の就職活動時も、各キャンパスの就職担当窓口は利用可能です。ただし、卒業をしてからの就職活動は、求人数が少なくなります。在学期間内に、就職活動が終結するように、計画的に就職活動をしてください。


* 個人の状況等により、手続きや許可される滞在期間が異なります。さらに詳しい内容については、直接入国管理局にお問合せください。


7-9. パスポートを紛失した場合の手続き


7-10. 入国管理局案内

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