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Support for the Establishment of Alumni Associations 同窓会の設立支援について

Toyo University welcomes efforts by graduates to establish new organizations including alumni associations for graduates who were affiliated with the same faculty or department, attended the same seminar, or participated in the same student organization such as a club or a circle, as well as male and female alumni societies and support groups (hereinafter, “alumni associations”).
Regarding alumni associations established with support from the University, the University will offer information about events for alumni and extend invitations to such events in order to update members of such alumni associations on initiatives undertaken by the University and efforts made by its students. In addition, the University will provide various types of support to help members of such associations build networks of alumni and promote their friendship.
We are looking forward to supporting many graduates in establishing their alumni associations.

Examples of alumni associations whose establishment the University will support (reference for interested graduates)
For graduates, please contact the Section for Collaboration with Alumni and Parents' Association if you are interested in establishing a alumni association for any of the following purposes:
1. You would like to establish a alumni association for graduates working at the same organization such as a company, and would like to contribute to the University’s students’ job search efforts by communicating with them through the association that you plan to establish.
2. You would like to call graduates together who share a profession (for instance attorneys, certified public accountants, dietitians, or self-employed business owners) or who work in the same industry (for instance the travel, architecture, or financial or insurance industries) to hold a seminar at the University; and you would also like to establish a alumni association to contribute to the University’s students’ job search efforts.
      In addition, you would like to if possible hold social gatherings with other alumni associations of graduates sharing professions or working in industries other than your own to build friendships with them.
3. You would like to establish a alumni association for graduates who attended the same seminar, and would like to gradually expand the association to include members of the department or faculty with which you were formerly affiliated in order to strengthen relationships between graduates.
4. You would like to establish a alumni association for graduates from your local region―an association for graduates from a particular community (for instance, a special ward or a city, town, or village), and would also like to contribute through your association to job search efforts by the University’s students, who wish to take up employment back in their local regions.
5. You would like to support, as a male or female alumnus, athletic meets that Toyo University’s athletic teams participate in, such as long-distance relay running races or college baseball tournaments; and you would also like to establish a male or female alumni society and support group to enjoy supporting the University’s athletic teams.
6. You would like to establish an alumni association for former members of a student organization such as a club, circle, or group of people who share the same interest to support the University’s students; and you would also like to continue to hold social gathering with the students you support after they graduate in order to maintain your relationships with them.
     The University welcomes efforts by graduates to establish alumni associations for purposes such as those above.
     An explanation of the application process for alumni association establishment is provided in separate sections below. The University welcomes applications for the establishment of associations from groups of all sizes, including small ones. If you have any questions, please feel free to direct them to the Section for Collaboration with Alumni and Parents' Association.

 

★ Types of support Toyo University offers to alumni associations established in cooperation with the University
The types of support the Section for Collaboration with Alumni and Parents' Association offers alumni associations established in support with the University are as follows:
 In addition to being offered to newly established associations, types of support equivalent to those described below will continue to be provided to previously established alumni associations (i.e., alumni organizations) as well.
1. Alumni associations will be allowed to use the University’s facilities and equipment to hold general assemblies and/or social gatherings for the enhancement of coordination among their associations, and information about their assemblies and/or gatherings will be disseminated via the University’s website.

2. Alumni associations will be provided with support to hold general assemblies, conferences, and/or social gatherings when events are hosted by the University, for instance on homecoming day

3. Alumni associations will be informed of projects that support student organizations and of the structure of the network of organizations co-sponsoring those projects.

4. Alumni associations will be provided with support for collaboration with other alumni associations and will also be publicized.

Note: Alumni associations are allowed to use the University’s facilities and equipment when, and only when, they would like to hold assemblies, etc. to enhance coordination and/or promote friendships between graduates, support the University’s efforts, and/or support its students.
     Please note that the University strictly forbids alumni associations from using the above services for purposes that lead to their profit and/or sales promotion.

1. Examples of how to incorporate the name of a University campus into a alumni association name when relevant
  (1) For graduates considering establishing a alumni association for alumni working in the same organization such as a company or broadly in the same industry or sharing a profession
          Examples: ○○ Bank Hakusankai; The Travel & Tourism Industry Hakusankai
  (2) For graduates considering establishing a alumni association for alumni who are from your local region—an association for alumni from a particular community (e.g., a special ward or a city, town, or village)

Examples: Niigata Nishikan Hakusankai; Tsubame Sanjo Hakusankai;

Shibamata Hakusankai
  (3) For graduates considering establishing a alumni association that unites alumni working in different organizations or different industries, practicing different professions, and/or working in different regions.
     In this case, graduates may add word(s) of their choice in addition to using the term Hakusankai.
          Examples: Yuyu Hakusankai; The Ladies Hakusankai

2. Benefits for alumni associations with a name that incorporates one of the names the University campuses such as Hakusan
  (1) Provision of information on seminars and of lecturers
The University will invite alumni associations with names that incorporate its campus names to free seminars on industries and/or professions, which engage the services of the University’s emeritus professor(s) and/or full-time professor(s), and will also support such associations by sending them lecturers.
 The services provided by lecturers sent to your alumni association are free of charge. However, the association is requested to pay for the lecturer’s traveling expenses.

Note: To be eligible to have a lecturer sent to your alumni association, your association must have at least 50 participants including graduates who are members of your association attend the lecture.
 Please refer to the “List of Themes of Lectures Toyo University Delivers by Sending Lecturers” at the Center for Social Contribution and contact the Section for Collaboration with Alumni and Parents' Association.
 To apply to have a lecturer sent to your alumni association, please contact the above office two months ahead of the planned date so that the University can make the necessary arrangements.
 Please note that this service of sending lecturers will be delivered in a way that differs from that of Toyo University Center for Social Contribution’s lecturer sending business.
 As a general rule, the time limit of the lectures including Q&A sessions is 90 minutes.
 Please kindly understand that the University may not be able to respond to requests at times such as when lecturers are busy providing public services and are thereby unavailable.
 Reference: Toyo University Center for Social Contribution’s “List of Themes of Lectures Toyo University Delivers by Sending Lecturers”

(2) Permission to use Toyo University’s school logos
Permission must be requested through application, the submission of which the University allows following the necessary procedures for the establishment of the requester’s alumni association have been completed.
 Use of the University’s school logos must only be for purposes that support the administration of the requesters association. To use its logos, please first identify your association’s purpose of use (such as to print logo(s) on booklets, souvenirs, or envelopes) and then contact the Section for Collaboration with Alumni and Parents' Association.

★ Application process for alumni association establishment
To establish a alumni association, the interested graduate must seek registration by filling out the University’s prescribed form provided below with the name and purpose of the potential association and attaching a list of potential members.
 Application form:Request to Establish a Toyo University Alumni Association (list of potential members attached) [Word / 25KB]
1. Information required on the list of potential members

The list of potential members to be submitted requires the following information regarding each potential member.
  (1) Graduate number (not necessary if unknown)  (2) Member’s name

 (3)  Date of birth  (4) Home address  (5) Email address
 All information submitted will be properly managed in accordance with Toyo University’s “Basic Policy for Protecting Personal Information.”
2. Matters related to potential alumni associations’ names submitted for establishment application
Please kindly understand that the University may have to ask applicants to change their potential association’s name if the name provided on their establishment application form is already on the school register.
3. Request regarding email addresses to be submitted
The University asks that applicants submit their members’ email addresses by including them in the list of potential members when applying to establish a alumni association so that the University can efficiently inform the applicant’s potential association members of information on events for alumni. Please help us by making sure that the email addresses you provide us with are for accounts accessible via a personal computer or smartphone, to which the University will be able to send electronic documents as attachments to emails.
4. Information regarding the support that the University can offer
Please kindly understand in advance of when you may request support from the University to establish a alumni association that the University cannot provide any contact information such as home addresses, in order to allow the University to act in line with its rules on the proper management of personal information. The support that the Section for Collaboration with Alumni and Parents' Association can offer is restricted to disseminating via the University’s website and during events held on homecoming day information regarding requesters’ efforts to establish alumni associations.
★ Application process for the use of Toyo University’s school logos
Please first identify your association’s purpose of use of the University’s school logos (such as to print logo on booklets, souvenirs or envelopes) and then contact the Section for Collaboration with Alumni and Parents' Association.
 The Office will first provide applicants with an explanation of the application process. Following this, applicants will be asked to fill out the prescribed form to receive permission to use the University’s school logos.
★ Matters related to the administration of alumni associations
The University expects each alumni association to administer their association on their own responsibility. Although the University will respond to requests for advice, please kindly understand that it will not offer any association help, for instance with collecting membership fees.

Toyo University’s personal information management
The University will properly manage and protect all the relevant persons’ personal information in accordance with the Act on the Protection of Personal Information. Notwithstanding the foregoing, the University will use such relevant persons’ personal information for, and only for, the following purposes, and so asks for your kind understanding.
Purposes: (1) Management of the data of its graduates, etc.;

 Other on-campus business matters
            (2) Provision of information from the University
Note: For more details on the University’s personal information management, please click here.

 

Contact to direct questions to

Section for Collaboration with Alumni and Parents' Association
Office for Collaboration with Stakeholders
Toyo University

Weekdays: 9:30 to 16:45
Saturdays: 9:30 to 12:45 (closed on holidays)
 

5-28-20 Hakusan Bunkyo-ku Tokyo 112-8606 JAPAN
Tel:  +81 3 3945 7390
Fax:  +81 3 3945 7159
E-mail: sotsugyou@toyo.jp     

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 東洋大学では、卒業生による学部学科及びゼミナールを単位での同窓会、部、サークル、同好会等の学生団体単位でのOB・OG会及び応援組織等(以下、総称して「同窓会」という。)の新たな設立を歓迎いたします。
設立同窓会に対しましては、東洋大学の取組みと在校生の活躍をご紹介すべく、卒業生を対象とした各種イベントのご紹介及びご招待させていただきます。また、卒業生間の連携と親睦を深められるようさまざまな支援を行います。
ぜひ、同窓会の設立にご参画ください。
 

★ 設立支援の対象となるケース(参考) 
卒業生各位におかれまして、つぎのような目的で、同窓会の設立をお考えの方は、ぜひ、社会連携推進室 卒業生・甫水会連携推進課にお声がけください。

1.会社等の職業団体単位で、同窓会を結成したい。結成を通じて、在校生と交流して就職支援に貢献したい。
2.同業種(弁護士、公認会計士、管理栄養士、自営業オーナー等)、同業界(旅行業、建築業、金融保険業等)の卒業生が集まって、大学でセミナーを実施したい。併せて同窓会を結成して、在校生の就職支援に貢献したい。
できれは、他業種、他業界の職業団体の同窓会と交流会を実施して、卒業生間の親睦を図りたい。
3.ゼミナール単位での同窓会を設立したい、さらに学科単位、学部単位に同窓会を拡大して、卒業生間の交流を深めたい。
4.地方の地域別単位(特別区、市町村別等)で同窓会を設立したい。設立を通じて在校生のUターン就職を支援したい。
5.駅伝大会、大学野球大会ほか、東洋大学の運動部が出場する大会に、OB・OGとして応援したい。応援支援組織を結成して盛り上がりたい。
6.学生団体(部、サークル、同好会等)単位で、同窓会を結成して、在校生の支援をしたい。卒業後も引き続き交流親睦を深めたい。
など、さまざまな目的での設立について歓迎いたします。
設立の申込み方法については、後述にご紹介しております。少人数での設立も歓迎いたしますので不明な点がございましたら、お気兼ねなく、卒業生・甫水会連携推進課にご相談方お申込みください。

★ 同窓会に対する東洋大学の支援について
卒業生・甫水会連携推進課が、同窓会に支援するサービスの概要は次の通りです。
新設の団体のみならず、既存の同窓会(卒業生団体)に対しましても引き続き同様の支援を行っていきます。

1.同窓会の連携促進に関る総会及び懇親会開催に際しての学内施設設備の貸出及びホームページ等による開催案内
2.ホームカミングデー等、東洋大学主催のイベント実施時における総会、大会、懇親会の開催支援
3.学生団体に対する応援企画と協賛体制のご案内
4.各同窓会間での連携支援及び広報など
※ なお、学内施設設備の貸出等のサービスの提供は、卒業生の連携と親睦、及び東洋大学の取組み及び在校生に対する支援を目的としたものに限られます。
独自の営利営業行為に繋がる目的でのサービスの提供は、堅くお断りしておりますのでご留意ください。

1.各キャンパス名を名称に含む同窓会設立のケース
(1)会社等の職業団体単位及び広く業界業種単位で設立をお考えの場合
名称例「○○銀行白山会、旅行観光業白山会等」

(2)地方の地域別(特別区、市町村別等)で設立をお考えの場合
名称例「新潟西蒲白山会、燕三条白山会、柴又白山会等」

(3)複数の職業団体、業界業種別団体、地区別団体が、合同で設立をお考えの場合
この場合、任意の名称を白山会に付加していただくことも可能です。
名称例「悠々白山会、レディーズ白山会等」

2.白山会等キャンパス名を名称に含めた同窓会に対する特典
(1)各種セミナーのご案内、講師の派遣
大学の名誉教授、現役の専任教員を講師とした、無料の業界業種セミナーのご招待及び講師派遣のご支援をいたします。
講師派遣については、講師料不要です。交通費のみご負担いただきます。

※講師派遣につきましては、50名以上の会員を含む卒業生が参加することを条件といたします。
次の東洋大学社会貢献センターの「講師派遣のテーマ一覧」の内容をご参考のうえ、卒業生・甫水会連携推進課にご相談願います。
講師の派遣につきましては、手配のため、2ヶ月前までにご相談ください。
なお、講師の派遣につきましては、東洋大学社会貢献センターの講師派遣業務とは、別の対応となります。
講演時間につきましては、質疑応答を含め90分以内を原則とします。
公務等のため必ずしもご依頼に添えないことがありますことを予めご了承願います。
  (参考)「東洋大学社会貢献センターの講師派遣のテーマ一覧」

 (2)東洋大学のコミュニケーションマークの使用
許可制で、設立の登録手続き終了後に、使用の申請を受け付けます。
使用につきましては、同窓会の運営に供することとし、使用の対象(冊子、記念品、連絡用封筒など)を明らかにしてうえで卒業生・甫水会連携推進課にご相談願います。


★ 設立の手続きについて
設立に際しては、本学指定の以下様式にて、団体名、設立目的を含む会員名簿をご提出いただき、登録の手続きしていただきます。
   申込様式 東洋大学同窓会設立届(名簿含む) [Wordファイル/25KB]

1.名簿の記載項目について
名簿の提出にあたっては、会員各位の次の情報のご提示をいただいております。
(1)卒業生番号(不明の場合は記載不要)、(2)氏名、(3)氏名カナ、(4)生年月日、(5)住所、(6)メールアドレス
ご提出いただいた情報は、「東洋大学個人情報保護基本方針」に基づき、適正に取り扱います。
2.設立申請時の団体名称の取扱いについて
設立の申請受付にあたり、申請名称がすでに登録されている場合、名称変更をお願いする場合があります。予めご承知ください。
3.電子メールアドレスのご提示のお願い
設立の申請に当たり、会員名簿のご提示に際しまして、卒業生対象のイベント情報等の迅速効率的な連絡を図るべく、電子メールアドレスのご提示をお願いしております。文書データを添付ファイルにて送付が可能となるよう、パソコン又はスマートフォンに送付可能なメールアドレスのご提示にご協力ください。
4.同窓会の発起に際してのお願い
同窓会の発起に際しては、個人情報の適正管理の観点から、住所等の連絡情報のご提供はできません。卒業生・甫水会連携推進課の対応としては、発起の呼びかけ案内をホームページに掲載する、ホームカミングデー実施時等にご案内するに留まりますので予めご承知ください。


★ 東洋大学コミュニケーションマーク使用申請について
使用対象(冊子、記念品、連絡用封筒など)を明らかにしたうえで、卒業生・甫水会連携推進課窓口に直接ご相談ください。
  使用の手続きと留意点をご説明後、所定の様式にてもお申込みをいただくことで使用が可能となります。


★ 同窓会の運営について
個別の同窓会における運営については、各同窓会が責任をもって行っていただくこととなります。運営についてのご助言は承りますが、運営会費の徴収等については、東洋大学としては対応できませんので予めご承知ください。

 

本学における個人情報の取扱いについて
皆さまの個人情報については、個人情報保護法に従い適正な管理・保護に努めるとともに、以下の利用目的の範囲で利用させていただきますので、あらかじめご了承ください。 
利用目的 : (1)卒業生等のデータ管理、その他学内での業務上の利用  
  (2)本学からの情報提供 
※個人情報の取り扱いについての詳細はこちらをご覧ください


 

お問い合わせ・連絡先

 東洋大学 社会連携推進室 卒業生・甫水会連携推進課
平日9時30分-16時45分 土曜9時30分-12時45分 日祝休
〒112-8606 東京都文京区白山5-28-20
TEL 03-3945-7390         
FAX 03-3945-7159
E-mail sotsugyou@toyo.jp     

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